Project Plan Outline
BSBADM502B MANAGE MEETINGS
Project 1 – meeting plan – Annual Section Managers’ meeting
Section Managers’ Meeting
Date: Tuesday 24 November 2014
Venue: Large Conference Room, Level 13, 474 Flinders Lane, Melbourne
Time: 9.30am-4.00pm (lunch will be provided by Commuter Café)
Attendees: CEO (in person) Victorian Manager (in person) SA Manager (in person) NSW Manager (via conferlink) Qld Manager (via conferlink) WA Manager (via conferlink) Guest Speaker (subject: Technology)
Break-out groups: Group 1 – small conference room Group 2 – GM’s meeting room Group 3 – staff cafeteria
Equipment Required: Teleconference equipment Data projector (for video) & PC Butchers’ paper and pens for break-out groups
Instructions:
One month (at least) prior, i.e. 24 October: Book meeting rooms Book guest speaker Send Agenda to attendees Arrange travel for interstate attendees Book equipment Purchase/order stationery/equipment
One week prior, i.e. 17 November, confirm: conference room and other meeting venue availability Guest speaker’s attendance Availability of conferlink and video Butchers’ paper and pens Attendance and Receipt of Agenda and meeting documents Catering arrangements with Commuter Café
Assessment Project 2
Meeting Preparation checklist:
Task – Meeting # 1
Completed
Prepare Agenda and advise participants by email
Conduct meeting (e.g. chair or participate)
Instruct minute taker on style required
Follow up on a meeting (e.g. distribute minutes)
Check minutes for accuracy and distribute to meeting participants
Use communication skills to participate in a meeting
(e.g. ask questions, listen, encourage feedback)
Manage time to ensure meeting runs to schedule
Use culturally appropriate behaviour
Follow legislative requirements relating to conducting a meeting
Follow the procedures of running and participating in a meeting
Task – Meeting # 2
Completed
Prepare Agenda and advise participants by email
Conduct
Project 1 – meeting plan – Annual Section Managers’ meeting
Section Managers’ Meeting
Date: Tuesday 24 November 2014
Venue: Large Conference Room, Level 13, 474 Flinders Lane, Melbourne
Time: 9.30am-4.00pm (lunch will be provided by Commuter Café)
Attendees: CEO (in person) Victorian Manager (in person) SA Manager (in person) NSW Manager (via conferlink) Qld Manager (via conferlink) WA Manager (via conferlink) Guest Speaker (subject: Technology)
Break-out groups: Group 1 – small conference room Group 2 – GM’s meeting room Group 3 – staff cafeteria
Equipment Required: Teleconference equipment Data projector (for video) & PC Butchers’ paper and pens for break-out groups
Instructions:
One month (at least) prior, i.e. 24 October: Book meeting rooms Book guest speaker Send Agenda to attendees Arrange travel for interstate attendees Book equipment Purchase/order stationery/equipment
One week prior, i.e. 17 November, confirm: conference room and other meeting venue availability Guest speaker’s attendance Availability of conferlink and video Butchers’ paper and pens Attendance and Receipt of Agenda and meeting documents Catering arrangements with Commuter Café
Assessment Project 2
Meeting Preparation checklist:
Task – Meeting # 1
Completed
Prepare Agenda and advise participants by email
Conduct meeting (e.g. chair or participate)
Instruct minute taker on style required
Follow up on a meeting (e.g. distribute minutes)
Check minutes for accuracy and distribute to meeting participants
Use communication skills to participate in a meeting
(e.g. ask questions, listen, encourage feedback)
Manage time to ensure meeting runs to schedule
Use culturally appropriate behaviour
Follow legislative requirements relating to conducting a meeting
Follow the procedures of running and participating in a meeting
Task – Meeting # 2
Completed
Prepare Agenda and advise participants by email
Conduct