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Submitted by andy90044 on October 3, 2006
Category: Business
Words: 1109 | Pages: 5
Views: 229
Popularity Rank: 33,081
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Mr. so and so, the writer of this memorandum state that this report aims to address the issue of information management within the organization. With the extraordinary increase of clients in our portfolio, the information held in our manual file folders cannot longer be handled by the data processing clerk. It is extremely necessary to implement a new and upgraded database information system.
By keeping track of records in this “old fashion” way, it results difficult and time consuming to obtain information and to create reports when needed by management. In an organization like this one, the use of Management Information Systems is imperative. There are many choices to select the right and adequate database system.
Going back in time, the company where the writer used to work, the process of keeping information stored was the same as the one currently being used in this organization. Paper case file folders were created to keep information of clients. At first, it was managed in an efficient way because there were only about 200 clients. As the number of clients increased, management and collectors realized that the case information clerk was taking longer to create the paper case file folders and to obtain information for clients that requested information for their records.
The same method used in this organization was applied when management required information for a particular client. A special form called “Client’s Information Request” was filled out by the manager or collector requiring information. This special form was placed in a special inbox which was sitting next to the receptionist’s desk. Being that there were many managers and collector who requested information, the receptionist had a mountain of requests piled up in the inbox. This was one the many tasks that needed priority attention for the receptionist to accomplish. The receptionist then had to arrange request by date order. This was another time consuming task...
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